Online Bookkeeping Services

The core of your accounting platform is accurate data entry, review, and bookkeeping. We make sure your data gets recorded correctly and on time— including invoices, bills, expenses, and deposits.

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Our Online Accounting Services are Backed by Years of Experience

Ignite Spot was founded in 2008 and has a track record of success across several industries. We’re proud to offer unparalleled bookkeeping and accounting services to help you do what matters most: focus on your business.

  • All of your company’s bookkeeping tasks done for you
  • Dedicated and experienced accounting team
  • Certified in financial reporting tools, including QuickBooks and TSheets
  • Simple transition and streamlined processes

Bookkeeping is a time-consuming process. That’s why virtual bookkeeping is such an asset to small businesses. Save time, and trust your financial records to qualified professionals with bookkeeping services from Ignite Spot!

 

Get Started

Automate Financial Tasks with Online Bookkeeping

You need comprehensive small business accounting services that move with you at every stage. Ignite Spot’s online bookkeeping and accounting services flex with you as your needs change, including:

  • Creating financial transaction databases
  • Processing payroll via Gusto
  • Managing and paying accounts
  • Checking reports for accuracy
  • Reporting data management irregularities
  • Producing balance sheets
  • Creating income statements

Get the Best Virtual Bookkeeping Services

At Ignite Spot, we specialize in providing the best online bookkeeping services for small-business owners across the U.S. Our virtual bookkeeping services get rid of your accounting headaches and provide one-on-one support to help you master your finances.

A few qualities make our services stand out from other accounting and bookkeeping websites.

Certified Online Bookkeepers

You’ll get a certified online bookkeeper or virtual accountant to support your business. Our online software also makes it easy to track bookkeeper tasks, chat instantly, and download reports.

No Outsourcing

Our bookkeeping team is located in the USA, and we don’t outsource our bookkeeping services to other firms anywhere else. That means your team is regional, accessible, and trained to support you.

Bank Reconciliations

We record all transactions from your bank account into QuickBooks, so your business knows its cash position.

Credit Card Management

Each time you use a credit card, we record the transaction to help you manage expenses and know where you’re spending money.

Accounts Receivable

We shorten your cash cycle and provide exceptional customer service. Your virtual bookkeeper manages all your invoicing and customer interactions, so you get paid on time for your work.

Accounts Payable

When bills come in, we organize and record them to prepare for a payment run. Your virtual bookkeeper processes payments to your vendors with Bill.com, making your life and cash flow easier to manage.

Get Started

We spend the first 30-60 days of our engagement getting your business "book-ready." We don't go back and fix every possible transaction because that would be cost-prohibitive. Instead, we focus on the following five tasks to get you started quickly and affordably. Those five tasks are:

 

  1. Convert to one of our three optimized chart of accounts for optimized reporting.

  2. Create a one-time balance sheet entry that ties all statement accounts to last month's statements, and for all other accounts, ties to an approved amount by the client. This one entry will be documented and signed by the client. In this step, we will also create a prepaid schedule.

  3. Reconcile revenue to your third-party invoicing system, or if you use QuickBooks, provide a review of receivables.

  4. Tie payroll to year-to-date reports with a single journal entry.

  5. Review of accounts payable.

We're happy to help with conversions and do it all the time. The cost is included in your first month's fee.

The short answer is no—and here's why. We've built a system to deliver on-time invoicing, payments, and analytical reports for our clients. We are rated 4.8 out of 5 stars on Google because our system works.

We charge a small percentage of your annual revenue motivating us to help you grow. As your business gets bigger, the workload increases. Your monthly fee will go up or down depending on your growth.

Please note that our fees do not include monthly software costs that you may incur through tools such as QuickBooks or Bill.

Most bookkeepers charge between $20 and $50 an hour for their services, and you shouldn’t pay more. Our packages let you pay semi-monthly, weekly, or semi-weekly, with prices starting at an average of $1,750 a month. We make sure the cost of your online accounting services meets your needs.

Depending on your current bookkeeping situation, it could take as little as two weeks to set up your online bookkeeping services. If your records aren’t current, our accountants will need to organize them before we can take over any day-to-day management.

It’s easy! You’ll communicate with us remotely, and our online accounting services take care of your finances, providing regular reports along the way.

We have a few favorites, but we use QuickBooks as our primary financial platform in tandem with tools such as Bill.com, TSheets, and Gusto to automate your company for greater efficiency.

There are several ways to send documents to us. We use Google Drive and Dext to make things easy for you.

Don’t sweat it. You’ll have access to your Ignite Spot financial platform online.

If your records are current, there’s no fee. For more disorganized cases just starting out with our online bookkeeping services, we’ll help you get up to date for a one-time fee. We’ve helped countless businesses and will do the same for you!

We do not lock our clients into long-term contracts. We have to earn your business every month in order to sustain a long-lasting relationship. Should you decide to disengage, all we ask is that you provide us with a 30-day written notice in order to allow us the proper time to hand off your books to a new solution.

We bill in advance on the first of each month apart from your initial deposit.

 

Most of our clients don’t enter into a contract with us. If your books are behind, we may propose a contract to get them in order, but almost all of our clients work with us on a month-to-month basis.

There are several benefits, but if we have to choose just a few, we believe you’ll love us because of your potential for:

  • 40 percent savings over in-house bookkeeping and accounting
  • Access to the latest tools and software
  • Profit-coaching opportunities
  • 10 percent (or more) profitability growth potential

We do not offer income tax services. This service is best provided by someone specialized in your state. However, we will work with your CPA and provide them necessary documentation throughout the year. We do, however, offer sales tax services to our clients via our partnership with a third-party solution.

No worries! Book a call with us here to get answers to your questions.

Our Secret Sauce

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Dedicated Accounting Team

Your business will have access to an assigned team of accountants to help you reach your financial goal

U.S.-Based and Fully Remote

The entire Ignite Spot team is in the U.S., and employees are hired based on rigorous accounting reviews.

Records Transparency

See what’s going on with your QuickBooks records any time to understand your financial position and the actions your team has taken.

90-Day Onboarding

Ignite Spot gets to know you, your business, and your accounting needs over an initial period to better define and pursue goals.

Music you love

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Personalized diet menu

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Progress Tracker

Email Management & Support

  • Respond for you five days a week, checking in to clear your inboxes multiple times per day
  • We start by writing drafts, so you can always review what we write before we send anything
  • We study your past responses in your inbox to gather information/context and replicate your writing style (formal vs. informal, lengthy vs. concise)
  • We tailor the level and extent of our communication depending on how involved you choose to be
  • We go through hundreds of emails (and social media messages) to look for patterns and create a database of your replies, centered on the most commonly asked questions and comments
  • We adopt your voice and personality as our own so that we can be your extension and representative for your clients/customers/coworkers
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Smart Notification

Calendar Management

  • First we determine your scheduling parameters so we know when to RSVP yes or no; do you not want any meeting during your lunch hour? All calls before noon? Nothing on Fridays? We’ll design your dream schedule
  • We handle invitations to meetings, demos, hangouts, coaching calls, interviews and follow up personally with each invite if needed
  • We invite your customers/clients/team members into your calendar by sending them personalized requests
  • We add all necessary details into your calendar event so all you have to do is show up when your calendar says
  • We can confirm all important meetings right before they start and update you if anything needs to be rescheduled at the last minute (or reach out to the attendee if you can’t make the call)
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Fun, Varied Workout

Customer Support (Help Desk Management)

  • We can manage hundreds to even thousands of support tickets each day, ensuring current customers and potential customers receive timely responses
  • When a customer requests a refund/cancellation via a support ticket, we determine why they want to cancel, responding to their unique rejection points to keep them happy and reduce your refunds/cancellations
  • We identify customer goals and can tailor special offers based on their reply, designed to reduce churn
  • We constantly gather FAQs so you have a growing bank of answers to pull from for commonly asked questions
  • Our team can expand or contract based on your needs, adding additional Inbox Managers during rush periods in your business (holiday shopping for example)
  • We custom onboard all enterprise clients, so we can adapt to become part of your culture and learn what makes your products, services and company unique
  • All enterprise level clients receive a team manager to maintain quality and so you have one point of contact for your customer support department
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Smart Notification

Social Media Management

  • We reply to social media comments, feedback and questions (and remove anything problematic), strengthening your presence on your pages to increase sales, grow your following, and demonstrate your devotion to your business and customers
  • When customers leave comments or feedback on your Facebook/Instagram/Twitter/LinkedIn page, we thank them for their continued support, and can also send them a personal message addressing their questions/concerns
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Fun, Varied Workout

Customer Support (Help Desk Management)

  • We can manage hundreds to even thousands of support tickets each day, ensuring current customers and potential customers receive timely responses
  • When a customer requests a refund/cancellation via a support ticket, we determine why they want to cancel, responding to their unique rejection points to keep them happy and reduce your refunds/cancellations
  • We identify customer goals and can tailor special offers based on their reply, designed to reduce churn
  • We constantly gather FAQs so you have a growing bank of answers to pull from for commonly asked questions
  • Our team can expand or contract based on your needs, adding additional Inbox Managers during rush periods in your business (holiday shopping for example)
  • We custom onboard all enterprise clients, so we can adapt to become part of your culture and learn what makes your products, services and company unique
  • All enterprise level clients receive a team manager to maintain quality and so you have one point of contact for your customer support department
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Smart Notification

Chase Up Overdue Payments/Reduce Churn

  • If there is an issue with a customer or contractor payment (credit card is declined/expired), we resolve the issue and rerun the payment
  • We customize a series of personalized emails sent every few days to remind that payment is due, helping the customer catch any missed payments, thus prolonging their subscription
  • Repeated email reminders often recover payment in a non-threatening way, while keeping them a customer, encouraging them to make contact so we can work out a solution
  • If no payment is made, we let them know we must regretfully close their account and offer them a friendly offer to rejoin us at any time in the future, keeping the relationship open
  • When a customer requests a refund/cancellation, we ask for feedback and determine why they want to cancel, boosting retention
  • We identify their goals and tailor a special offer based on their reply, designed to save that customer, focusing on their unique rejection points to keep them happy and reduce your refunds/cancellations
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Smart Notification

Manage Outside Platforms

  • If there is an issue with a customer or contractor payment (credit card is declined/expired), we resolve the issue and rerun the payment
  • We customize a series of personalized emails sent every few days to remind that payment is due, helping the customer catch any missed payments, thus prolonging their subscription
  • Repeated email reminders often recover payment in a non-threatening way, while keeping them a customer, encouraging them to make contact so we can work out a solution
  • If no payment is made, we let them know we must regretfully close their account and offer them a friendly offer to rejoin us at any time in the future, keeping the relationship open
  • When a customer requests a refund/cancellation, we ask for feedback and determine why they want to cancel, boosting retention
  • We identify their goals and tailor a special offer based on their reply, designed to save that customer, focusing on their unique rejection points to keep them happy and reduce your refunds/cancellations
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Manage Outside Platforms

  • Active Campaign
  • Asana
  • Airtable
  • Aweber
  • Basecamp
  • Calendly
  • Canva
  • Design Pickle
  • Dropbox
  • FreshDesk
  • Google Workspace
  • HoneyBook
  • Hubspot
  • Lastpass
  • Libsyn
  • Loom
  • Mailchimp
  • Microsoft Office Suite
  • Monday.com
  • Ontraport
  • Salesforce
  • Sanebox
  • Shopify
  • Slack
  • Squarespace
  • Soundcloud
  • Voxer
  • Active Campaign
  • Asana
  • Airtable
  • Aweber
  • Basecamp
  • Calendly
  • Canva
  • Design Pickle
  • Dropbox
  • FreshDesk
  • Google Workspace
  • HoneyBook
  • Hubspot
  • Lastpass
  • Libsyn
  • Loom
  • Mailchimp
  • Microsoft Office Suite
  • Monday.com
  • Ontraport
  • Salesforce
  • Sanebox
  • Shopify
  • Slack
  • Squarespace
  • Soundcloud
  • Voxer
  • Active Campaign
  • Asana
  • Airtable
  • Aweber
  • Basecamp
  • Calendly
  • Canva
  • Design Pickle
  • Dropbox
  • FreshDesk
  • Google Workspace
  • HoneyBook
  • Hubspot
  • Lastpass
  • Libsyn
  • Loom
  • Mailchimp
  • Microsoft Office Suite
  • Monday.com
  • Ontraport
  • Salesforce
  • Sanebox
  • Shopify
  • Slack
  • Squarespace
  • Soundcloud
  • Voxer

Don’t see your tools listed here? We can manage almost any platform if it falls within our scope! All of our assistants are quick learners and highly adaptable.

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